HOCKENHEIMRING

Sat-Sun 12-13 June 2021

Corona - Specific measures

Communication from Mai 31, 2021

Mail -> Participants | 1 June 2021

Mail -> Participants | 9 June 2021

Our weekend event on the GP circuit of Hockenheim has officially been confirmed.
The following measures must be respected:

Access to the Paddock

• From Friday 7 PM
• At the entrance there will be a list with the names of all participants
• Only those on the list will be allowed to enter the paddock
• Booking on site will not be possible

Show @ the Entrance

1. ID card
2. One of the following 3 documents
1. Negative COVID-1 -Antigen rapid test
• max. 24 hours old
2. Negative PCR-test
• max. 48 hours old
3. Certificate of complete vaccination, more than 14 days ago

Frequently asked question: "Can I do a quick test on site?"

We asked the manager of the Hockenheimring and received the following answer:

"A test can only be made before entering the premises IF someone who is authorised to control and supervise the test is present. This person must also be entitled to issue a confirmation certificate. Self-tests without professional supervision are not allowed."

In concrete terms: a quick test that you carry out yourself on site has no value for the circuit.

Visitors not allowed

• Visitors are not allowed
• Companions are not allowed unless their name is on the list
• If you have a very good reason bo bring an unbooked person, please inform us by mail
• This is possible untill Friday June 4, 2021
• E-mail Address
• management@eybis.com
• Subject
• Request for a companion Hockenheimring
• Content
• Reason why
• First name + Name
• GSM-n° + country n°
• Confirmation
• You should receive a confirmation from us by mail
• No confirmation = no companion
• If you have sold your place to someone else, be sure to mail us to whom please!

Admin from your car on arrival

• Shortly after you have passed the entrance, and before you arrive in the paddock, we will wait for you to complete the administrative formalities immediatelyn while you remain in your vehicle
• All you need to be keep ready is:
• ID-card
• Waiver of liability, with on it:
• First- & Lastname
• ID card number
• Read and approved
• Signature
• Appropriate cash for any (place in a) pit box rental

Waiver of liability

• You will immediately receive:
  • Number for on your bike
  • stick it on the front, right side
  • QR-code sticker for on your helmet
  • stick it central @ the bottom of your helmet
  • Transponder for timekeeping
  • Timing
  • Transit card to put behind the front windshield of your vehicle
  • the next time you would like to enter the paddock (the same weekend), this will go faster with this card
• Hours on which we will provide this service:
• Friday evening
• 7:00 pm - 9:00 pm
• Those who enter the paddock at other hours can come to fulfill the administrative formalities in the EYBIS pit box n° 45

Admin | More INFO

Briefing

• Each registered participant will receive a personal e-mail with the latest practical information and, among other things, a link to the briefing that can be viewed / listened to per video
• The video briefing will be available in the following 4 languages:
• English
• French
• German
• Dutsch

Catering

• Just like every year, "Butterlins Catering und Partyservice" will be present in the boxes 38-39
• Breakfast, lunch, dinner, drinks, etc.

Catering | More INFO

Showers

• Will remain CLOSED permanently

Toilets

• The toilets in the pitboxes will remain permanently closed
• The toilet blocks in the paddock will be open - DURING THE DAY ONLY - staffed with cleaning staff

Spend the night in the paddock

• Is allowed, provided you have a mobile home or caravan
• If you would like to spend the night in a VW Transporter or other van, then buy a cheap mobile toilet
• Example: www.bol.com - Thetford Porta potti Qube 345 - 89 €
• Showers and toilets will be closed, so you have to be autonomous in terms of sanitary

Hotels

• Are OPEN
• So if you don't have a mobilhome or caravan, book a hotel room in time
• You can leave your motorcycle + equipment in a pitbox, which we 'll close at 7:00 PM until 8:00 AM
• (30 € / place / 24 hours, bookable in advance on your name(s) via management@eybis.com)

Pitboxes

• May be used
• Every 2 pitboxes we have to leave 1 pitbox empty
• During the day, the pitboxes must remain open on both sides, so that there is sufficient air circulation
• It is not allowed to spend the night in a pitbox
• At 7:00 PM all pitboxes will be closed by the organisation (on Friday this will be possible around 9:30 PM)
• In the morning the piboxes are opened again at 8 AM
• There is a choice between renting a full pitbox or a place in a pitbox
• Maximum 6 motorcycles per pitbox

Reserve a (place in a) Pitbox

Mouth and nose mask

• Recommended, not required
• Mandatory every time the minimum distance of 1,5 meters can not be maintained

Social distancing

• The now widely known "social distancing" is permanently valid
• In other words, always keep at least 1,5 meters away from other people

INSTANT INFO

Instant INFO during the event is communicated via a Whatsapp group in which only the organisation can post INFO.

To keep up to date with the latest INFO during the event, you should:

• Have Whatsapp on your smartphone
• Have an account on Whatsapp
• Join our Whatsapp group, by clicking the red button below

Join the Whatsapp group

We highly recommend this!

Team EYBIS

New Groups

• Every 1/2 day (= afternoon and evening) we optimise the groups, based on the lap times
• You can check your group for the next 1/2 day in 2 ways:
• In the EYBIS INFO Box n° 45 on the big screen
• Via your SMARTPHONE by clicking the red button below
• Password: 1213

Check Group

Riding time

• view "Timeschedule"

Test possibility of the BMW S 1000 RR on track, at 20 € per test session of 20'

Family tour for everybody @ the end of every riding day, except the last one

• 1 lap on track @ 30 km/h behind the EYBIS coaches
• only the helmet is mandatory, being with 2 on the bike = OK
• sympathic family moment

Free drink immediately after the family tour

• nice social moment together
• CANCELED due to COVID-19

Free third party liability (TPL) insurance

Free timekeeping: every half day, the groups will be optimized based on the lap times

Tyre service at € 15 / tyre

• remove the old tyre
• put on the new tyre
• wheel balancing

Technical service

Photo service

Safety

Circuit

• officially certified track officials with radio connection
• 1 operational chief
• intervention team

Medical

• medical centre
• 2 ambulances
• 2 doctors
• 2 nurses

Experienced organization (since 2005)

BMW S 1000 RR test

In 2021, for the 10th consecutive year, EYBIS has the support of the factory BMW Motorrad in Munich.

This means we can enable you to test the new BMW S 1000 RR on the track!
The cost of a test ride is 20 €.
This includes:

• insurance (max. costs in the event of a crash = 2.000 €)
• tyre usage
• gasoline for one session of a 20' ride (in your own group instead of your own motorcycle)

After the morning briefing you can - between 9.00 and 10.00 - register for a test session.

What to bring along:

• ID card
• Driver's license
• Credit card (2.000 € guarantee)

Together we will determine in which session you will test the new BMW S 1000 RR on the track.
Then we attend you at the EYBIS pit box 15’ before your test session, where you will be assigned a coach.
After a brief introduction, he will explain the main features of your test motorcycle.
After finishing your test ride you will be "received" by your coach who will be interested in your feedback.

Rent a BMW?

Usually this is impossible

Normally, you can test a BMW during a session of 20' on the circuit.
Renting a BMW for a day or a complete event is usually impossible.

In next cases however, it's possible

For people who can prove that geographically they come from too far to be able to bring their own motorcycle to our event, we can make an exception.

Concretely this usually means: living outside Europe.

That way, we already could welcome at our events clients coming from:

• Australia
• California (USA)
• Canada
• Lebanon
• Russia
• South-Africa
• South-America

The number of motorcycles is limited.

Conditions

Included in the price of 600 € / day are:

• tyre warmers
• set tyres
• fuel consumption
• mechanic that permanently keeps the bike in good condition:
  • check before the start of the day on the circuit
    • oil level
    • chain tension
    • brake pads
    • tyre condition
    • fuel tank
  • check before the start of your first session
    • tyre temperature
• refueling whenever necessary
• insurance, with a franchise of 2.000 €

To pay in cash on the spot: 600 € / day + 2.000 € caution
At the end of the event, we refund your caution of 2.000 €, unless your rental bike would be damaged

Procedure

Send a mail to management@eybis.com, stipulating

1. to what event you would like to come
2. in what country you live
3. that you would like to rent an S 1000 RR

Ater internal approval of your request for a rental bike, EYBIS will confirm by mail that there is an S 1000 RR reserved for you during the concerned event.

Book the event, and pay with credit card.

The evening before the event, come to the administration desk in the EYBIS box to fulfill all the necessary administrative formalities and to be introduced to your BMW and your mechanic. "Fulfilling administrative formalities" concerns:

• Submit
  • ID card
  • Drivers licence
  • Credit card
• Fill out and sign the rental agreement
• Payment of rent and caution money in cash

Do you want to learn the ideal racing line on any track?

Then you will definitely want to look at the Track Guide Videos of Mike 'Spike' Edwards.

Mike's Website

Mike does not only show the ideal racing line, he also explains what happens in the video.

That way you can prepare your next Track Day Event with us at home!

EYBIS-customers get 50% off when using the code "EYBIS19".

Track Guide Video HOCKENHEIMRING

Ideal and cheap, is flying with Ryanair.

Possible flight destinations - with Ryanair - with distance and time to the Hockenheimring:

1. Karlsruhe / Baden-Baden | 88 km | 1h
2. Frankfurt International | 93 km | 1h
3. Stuttgart | 121 km | 1h18'
4. Frankfurt Hahn | 155 km | 1h30'
5. Basel | 245 km | 2h12'
6. Neurenberg | 239 km | 2h21'

Ryanair

NOISE LIMIT

98 dba

Only standard exhausts and replacement exhausts with dB-killer

Everybody is responsible for the good state of his motorcycle and riders outfit.

Pay special attention to the following:

• Motorcycle

• brakes
• tyres
• chain tension
• absence of oil leaks (check crankcase and front fork)

• Riders outfit

• motorcycle boots
• leather motorcycle gloves
• good fitted full face helmet
• back protector
• leather suit (one-piece is recommended, two-piece is tolerated if both pieces are firmly zipped together)

The technical inspection will be done at random.

Miguel Araujo - Hellofoto

Facebook

Present

• From the start of the registration
• Open between 07:30 – 19:30
• Last day of the event until min. 16:00

Fitting

• You have to take the wheel out of your motobike yourself
• Tyre service for 15 € / wheel
• Remove the old tyre
• Fit the new tyre
• Balance the wheel

Buying tyres

• All common brands, sizes and compounds – e.g. Pirelli, Metzeler, Bridgestone, Dunlop, Michelin

Order tyres = be sure!

• Especially for road tyres, or special sizes and compounds, we ask you to order in advance (2 weeks before the event)

Contact

Telephone: +49 7121 766 230

Website

E-mail

Payment on site

• Cash
• Credit card
• Invoice for registered customers

Present

• From the start of the registration
• Open from 07:30 to 19:30
• Last day of the event until min. 16:00

Service

• Wheel removal and installation
• Brake check
• Help after a crash
• Suspension setup
• 79 Euros / Hour
• Depending on availability

Parts for sale

• Wear parts (brake pads, chains, sprockets, liquids, etc.) for all common motorbikes in a large selection
• Racing parts (fairings, footrests, cockpit brackets, rear frames, etc.)
• Brakes (brake pumps, brake calipers, brake discs, brake lines, etc.)
• Pilot / Pitbox accessories (Tyre warmers, Stands, Fuel cans, knee sliders, etc.)
• Screws and small parts
• Tools

Order and Contact

Telephone: +49 7121 766 230

Website

E-mail

Prices

• Same as online, with no on-site surcharge

Payment

• Cash
• EC / credit card
• By invoice for registered customers

CATERING

Available in box 38-39-40

Friday evening

• Supper from 20 untill 23h

Saturday

• From 7.00
• breakfast and coffee
• From 11.30
• lunch
• Afternoon
• drinks and various available
• From 17.30 untill 22.00
• supper

Sunday

• From 7.00
• breakfast and coffee
• From 11.00 untill 15.00
• lunch
• From 17.00
• breaking off catering

PIT BOX

There are 45 large pitboxes (17.40 x 3.80 m), each with a toilet, electricity and water

Complete Box

• Price for a complete box for 2 days = 350 € + 50 € caution
• If you leave your - cleaned - box already after 1 day, and you bring the key back, 175 € + 50 € caution will be paid back to you
• Reservation can be made by mail: management@eybis.com
• Subject: Box @ Hockenheimring
• Content: at least your full name + GSM-n° (with country code)
• Payment: on the spot in appropriate cash

1 Place in a Box

• If you want a place in a box, without having to rent a complete box, this is possible
• Place in Box for 1 Motorcycle = 30 € / Day
• Reservations can be made by mail: management@eybis.com
• Subject: 1 Place in a Box @ Hockenheimring
• Content: at least your full name + GSM-n° (with country code)
• Payment: on the spot in appropriate cash

In the paddock and in the boxes conventional as well as 3-pole (blue) EURO “Camping”-plugs can be used (= of the type “16 AMP two-pole”).

Showers

In the paddock, there is a building with showers

Toilets

There is a toilet in each pitbox

There are also toilets in the paddock, in the building with the showers

• It is forbidden to leave your worn tyres in the paddock
• Drilling or making holes in the ground is prohibited (for example, to secure your tent)
• No smoking in the boxes, the pitlane and along the circuit
• Children are not permitted to walk around the pitlane without being accompanied
• It is forbidden to bring animals to the entire race track area
• It is forbidden to make “Burnouts”, “Wheelies” or “Stoppies” under penalty of a fine of € 1.000 (imposed by the race track)

• Motorcycle which is technically 100 % fit
• dB-killer: only standard exhausts, and after markeet exhausts with dB-killers are authorised
• Motorcycle riders gearing:
• leather suit (one-piece recommended, two-pieces authorised)
• back protector
• boots
• gloves
• fullface helmet
• Enough water | Fruit | Energy bars
• ID-card
• Credit card
• Smartphone
• Filled in and signed waiver of liability
• Good temper, discipline, good-fellowship, well-trained body and clear mind

Download waiver of liability

• With EYBIS, the Third Party Liability (TPL) insurance is included in your enrolment price since years;
• Some circuits require a license. The only reason for this is that there is a TPL insurance included in it;
• Because we provide for all participants - included in the price - such a TPL insurance, a license is not requested during our events and yet you are fully okay;

Paddock access

From Friday evening 19h30

Address

Hockenheim-Ring GmbH
Am Motodrom
68766 Hockenheim
Germany

Google Maps

Website circuit

Administration à la Corona

From your car on arrival

• Shortly after you have passed the entrance, and before you arrive in the paddock, we will wait for you to complete the administrative formalities immediatelyn while you remain in your vehicle
• All you need to be keep ready is:
• ID-card
• Waiver of liability, with on it:
• First- & Lastname
• ID card number
• Read and approved
• Signature
• Appropriate cash for any (place in a) pit box rental

Waiver of liability

• You will immediately receive:
  • Number for on your bike
  • stick it on the front, right side
  • QR-code sticker for on your helmet
  • stick it central @ the bottom of your helmet
  • Transponder for timekeeping
  • Timing
  • Transit card to put behind the front windshield of your vehicle
  • the next time you would like to enter the paddock (the same weekend), this will go faster with this card
• Hours on which we will provide this service:
• Friday evening
• 7:00 pm - 9:00 pm
• Those who enter the paddock at other hours can come to fulfill the administrative formalities in the EYBIS pit box n° 44-45

In EYBIS pitbox n° 44-45

• Bring

• ID-card
• Waiver of liability, with on it:
• First- & Lastname
• ID card number
• Read and approved
• Signature
• Appropriate cash for any (place in a) pit box rental

Waiver of liability

• Show

• ID card

• Deliver

• Completed | Signed waiver of liability

• Receive

• Number for on your bike
• stick it on the front, right side
• QR-code sticker for on your helmet
• stick it central @ the bottom of your helmet
• Transponder for timekeeping
• Timing
• Transit card to put behind the front windshield of your vehicle
• the next time you would like to enter the paddock (the same weekend), this will go faster with this card

Please read this BRIEFING before going on track!

Briefing HOCKENHEIMRING 2021

Welcome @ HOCKENHEIMRING - Thank you for choosing EYBIS

FLAGS

• 1st lap = green flag
• Yellow Flag | Red Flag ==> see explanation about the flags in lower paragraph
• End of session = red flag last 3 corners

ATTITUDE

• Build up your speed and enjoy all your sessions, not only 1 (crash)!
• First track day for many of us, don't push too much the first session(s)!
• Ride fair | Take over fair | Keep your line, do NOT cut off!
• Top speed = very high! Keep it safe!
• Drink enough water after each session!
• Crashing ==> DON'T!
• Hurts
• Costs
• Anti-social! (other can not ride if red flag because of you)
• Way of working if crash
• Leave the track via the right side if possible (also if techn. probl.)
• Medical control = mandatory | Doctor decides if GO or NO GO
• QR-code will be de-activated
• Technical control of your bike by our Technical Service

WAY OF WORKING TODAY | PRACTICAL INFO

• Time keeping + Group change very half a day
• Check your group on your smartphone
• Link + Password will be communicated in the INSTANT INFO Whatsapp Group
• Check equipment: Back protector = mandatory | Helmet must be CLOSED!
• Track sessions - We stick to the schedule!
• Track Entry for Riders without box = before the boxes @ the bottom of the paddock
• If this would change, it will be communicated in the INSTANT INFO Whatsapp Group
• FOR ALL QUESTIONS / SUGGESTIONS: please come and find us in the EYBIS Box n° 44-45

NOT TOLERATED

• After market exhausts without DB-killer (max. = 98 DB)
• Kids - Dogs - Bicycles in the pitlane
• Leaving your old tyres behind in the paddock: please take them with you. Thank you!
• Wheelies-Burn-outs - Stoppies
• Waiting for a friend (on track)
• Without a reason:
• Release the throttle suddenly
• Change your line suddenly
• Stopping on the track
• Dogs (not in the pitlane - fixed in the paddock)

WE WISH YOU A GREAT EVENT, FULL OF JOY AND WITHOUT CRASHES!

Why follow us?

Cancellations / Waiting lists

• 80 % of our events are 1 upto 3 months in advance sold out;
• We don't use waiting lists for those who were too late to book, who would like to have a chance to buy a place from someone who cancels his participation;
• But - for events which are already fully booked - each cancellation of a place, is immediately communicated on our Facebook page;
• This means that everybody who has liked our FB page, will immediately be informed about new free places;

Instant info

Short "instant info" will be communicated only via our Facebook page, as for example:

• The practical information from an event which went online minutes ago, or just has been completed;
• Access to the paddock is possible from now on (if earlier than planned);
• There are 2 cancellations for fully booked event X, in group Y or Z;
• Very well known person X just informed us that he / she will be participating @ event Y;
• The pictures of event Z are from now on online;
• ...

Photos and Videos

• On our websites, you can find from each event a selection of some photos;
• On our Facebook page, we put a lot more images from each event (photos, short - non professional - movies, etc.);

Community

• Via our Facebook page, you can easily communicate with other participants, without knowing them before;
• You would like to drive together to an event, or you have a place free on your trailer, etc.? It all can be communicated on our Facebook page!

EYBIS on Facebook

INSTAGRAM

Follow us on Instagram, and see:

• the best pictures of each event
• what you will never see on our website

EYBIS on Instagram

Contact us

Mail

• management@eybis.com
• Always state your:
• First and last name
  
• GSM-n° with country code
  
• Emails without this information will be deleted without replying to them

Notice

• We get a lot of questions, the answers of which are simply on the website
• We only answer such emails if we really have too much time
• Before contacting us blindly, be sure to check out our website www.EYBIS.com
• Homepage
• COVID-19 | All communication
• Kalender 2020 | Actual situation
• Instant INFO | EYBIS on Facebook
• Practical info
• More INFO about an event
• Cancellation of an event
• (Gift) Voucher
• Wrong event booked?
• Etc.